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Managing Your Business

Assess Your Change Readiness

Leaders need to be on the lookout for what today's quickly changing business landscape means to them and their organizations. Here are three questions to help you face the challenge:


Create Strategy with Stories

Too often the strategy-creation process produces options that aren't any more interesting or creative than the current strategy. If you find yourself agonizing over which of your carefully crafted strategic options is the right one, chances are you are taking the strategic planning process too seriously. Give up being right and sensible. Instead, tell a story about the future. Make it inspirational and envision your organization in a happy and successful place. Have everyone participating in the process tell his or her own story, and together you'll have created a list of options. Then start the real work of strategy creation: ask yourselves, for these stories to come true, what would have to happen?


Generate Your Next Breakthrough

Business leaders can learn a lot from the way that designers solve problems and create new innovations. Successful designers find new ideas in seemingly mundane places. Here are four steps to finding something original in the ordinary:

1. Question. Don't just ask the obvious questions. Look deeper, and don't be afraid to rethink basic fundamentals about your business and products.

2. Care. Caring doesn't just mean giving great customer service. Get to know your customers as intimately as possible. Immerse yourself in the lives of the people you are trying to serve.

3. Connect. Find ways to bring together concepts, people, and products. Many great breakthroughs are "mash-ups" of existing ideas.

4. Commit. Give form to your idea as quickly as possible: create a prototype and begin testing it right away. This is the only way to know if you've touched on something truly promising.


Kill More Good Ideas

To come up with a few good ideas, you need to generate a lot of bad ones. And to give your good ideas a chance of reaching their full potential, you need to do some serious pruning. But don't just get rid of the bad ideas; kill some good ones as well. Focusing on many ideas requires thinly spreading your resources. For your truly good ideas to make it to market, they need a concentrated focus and the resources to develop them fully. Make the tough choices and pull the plug on good ideas that aren't quite good enough.


Involve Front-Line Employees in Creating Strategy

Even brilliant strategies fail if front-line employees don't execute them well. Many leaders struggle to help their front line understand and buy into new ways of doing things. Next time you change your company's direction, don't relegate strategy creation to a handful of executives. Involve as many of your employees as possible, especially those who interact with your customers. Make them part of the process by bringing them together to think about the company's future. Ask them for input about how the company can achieve its goals. Front-line employees who help make a strategy are far more likely to do a stellar job of executing it.


Survive New Ventures

All new ventures are fragile. Even if revenues are growing (which they should be), chances are your company hasn't yet hit breakeven. To manage through this precarious time, be sure you know these three things:


Don't Get Distracted

In business, it's important to set goals - achieve a sales target, grow the company - and lay out the strategies you believe will get you there. A clear strategy that dictates the process for achieving goals can be comforting, but be careful not to let it distract you. Don't keep your head so focused on the process that you lose sight of the bigger picture. Look up every once in a while and remind yourself what you are trying to achieve. Markets change, customers change, and even your company changes; looking up ensures that you don't miss new and important opportunities.


Avoid Certain Types of Failure

Innovation experts have long argued that companies should be more tolerant of failure. But not all failure is created equally. Here are three types of failure that rarely contribute to learning and should be avoided whenever possible:


Don't Avoid Risk

Risk management departments are springing up in many companies. They categorize and analyze risk to the company before it happens, and in most cases, they create systems and processes to prevent risks. But the reality is that all hazards can't be predicted or avoided. Instead of simply staving off risk, focus on building resilience so that when the unthinkable happens, you're better prepared to face it. Look at all the risks you face and play out what you would do if any of them were to come to bear. Having systems in place to respond could save you valuable time, money, and resources.

 
Survive Like a Small Business

For every small business that goes belly up, there are dozens more that are thriving. Here are three lessons for how you can operate like a small business to survive even the deepest of downturns:


Prepare for a Crisis

You can't prevent all disasters. Companies often face unforeseen or unpredictable circumstances. However, leaders need to ensure their organizations are equipped to stop most crises before they happen. Prevention requires three things:


Don't Shy Away from a Temporary Solution

When looking to make a change, reorganize a unit, or develop a new system, people often seek solutions that will last as long as possible. They want them to be sustainable. But nothing lasts forever. Finding a permanent solution may be infeasible and even foolhardy. Next time you need to make a big change, come up with a temporary solution - not a final one. Most approaches are useful for a certain length of time. When that time's over, you need a new way to attack the problem, which is likely to morph.


Fail Cheaply

Failures in the innovation process can be costly and time consuming. So why not reduce your failure rate to as close to zero as possible? It's a lofty goal and one that very few innovative companies have ever achieved. Plus, failure is important to innovation - how else do you learn? Rather than eliminating failure, focus on reducing the cost of failure by doing these three things:

 
Stretch Your Marketing Dollars

Companies need creativity and resourcefulness to stretch dollars when cutting budgets. Fortunately, doing more with less doesn't necessarily mean reaching fewer customers. Instead of reducing message frequency, consider shifting from TV to less expensive radio advertising. Create different versions of an ad for different markets or segments rather than separate commercials for each. Consider Internet advertising if you haven't before. Because the medium provides immediate feedback about what's working and what's not, now may be the right time to experiment with search or banner advertising.


Be Smarter at Cost Cutting

Almost all companies have or will need to cut costs to survive in the current environment. Unfortunately, not all do cost cutting smartly. Consider these three pieces of advice before making cuts:


Put Constraints on Innovation

Google has long been the envy of blue-sky thinkers and innovators who admire its world-class and nonbureaucratic approach to innovation. But even Google needs limits. The company has announced it would begin using formal processes to ensure that senior leaders give resources and attention to the right ideas. Don't assume that processes and constraints will inhibit innovation; they often accelerate it by focusing creativity and ensuring that funding finds projects with the highest returns. Create a process to structure and guide innovation. Just be sure that the process doesn't become a burden and squash innovative ideas with unnecessary bureaucracy.


Beware of "New and Improved"

Companies love to introduce "new and improved" products. Yet, often these new innovations are useful to the company but not to the customers it aims to serve. For example, a self-checkout lane may help a company reduce the number of cashiers it needs, but may be a hassle for customers who are baffled by the new machines. Before you roll out a new service, feature, or product under the new-and-improved claim, be sure to learn whether it is something customers want. Evaluate new innovations through the lens of the market, not just the lens of your organization.


Put the "I" Back In Alliances

Strategic partnerships yield great benefits for those involved, but they are fragile entities. To ensure success, remember these eight I's when forging alliances with other organizations:


Build Strong Partnerships

Today's economy is forcing many organizations, both big and small, to consider acquisitions or mergers. Before fully integrating your organization with another, consider forging a strategic alliance that may give you and your partner lower costs, greater scale, or broader market scope without sacrificing independence. For smaller organizations, consider forming alliances to reduce costs of duplicative activities. Nonprofit organizations can partner to market to prospective donors. Regardless of the reasons, proceed cautiously, as alliances can be difficult to build and even more complex to maintain.


Think Like a Small Business

Big companies used to win out over small ones because of their experience, impressive client lists, and seeming permanence. We trusted big business because it was big, but the economic crisis has changed that. Small companies are now winning the confidence and the business of customers. No matter the size of your company, restore customer trust by doing what small companies do well:


Innovate with Less

Even large corporations need to innovate as start-ups do when resources and time become scarce. Here are four tips for innovating in a tough economy:


Stop Ignoring Growth Opportunities

Chances are that someone inside your organization has a great idea for how to grow your company. Chances are that leadership is ignoring that idea. Kodak long ignored an engineer's idea for a "filmless camera" (aka a digital camera) because it was in the business of selling film. The largest growth opportunities are often the market-changing ideas that represent not only growth but a threat to your business as well. Figure out what those threats are before someone else does. Ask your people: what could put us out of business? In the answer to that question may be your biggest source of innovation.


Answer These Strategy Questions Simultaneously

The two essential strategic questions are: Where should a company play? How can it win there? Answering these requires analysis and logic, but most importantly, creative integration. Many good strategists focus on only one of those questions, trying diligently to figure out how to globalize or deliver a new product. A master strategist addresses both questions simultaneously and ensures the answers fit together. Don't rely on a single logic or analysis, but creatively integrate your company's choices about what market to play in and how to win there. The integration is what sets superb strategies apart from those that go nowhere.


Make Small Bets

How can you help your company become an innovation powerhouse? Don't put all of your resources into big bets on possible new offerings or business processes. Instead, conduct many small, inexpensive experiments in safe venues, such as quick pilot projects to test out ideas for a new product or way of serving customers. Use these small experiments to see what's working and not working. Then iterate and refine to produce a successful final innovation. Amazon did this by conducting experiments - Kindle, Amazon stores, and elastic cloud computing - to identify and capitalize on unique growth opportunities beyond the company's core book business.


Spur Innovation

New challenges require new ways of doing things; this means not only a new approach but a refusal to be bound by the rules that applied in the past. Here are three ways to spur innovation to address your next challenge:


Take Baby Steps

Every innovator hopes for and works toward breakthrough innovations. But in tough economic times, innovation often requires too much risk for an organization and its change-resistant customers. Instead of dreaming of "the next big thing," focus on innovating in smaller, shorter bursts. Look for improvements to current products and services. Use small and cheap experiments to test new ideas. Seek out innovations that consumers can easily adapt and don't require huge investments. These innovations are more likely to be palatable to your stakeholders and customers, and they're often the building blocks for larger, longer-term breakthroughs.


Don't Put Out the Fire

Forest fires are an essential part of a healthy ecosystem. They rid the forest of old underbrush that otherwise could serve as fuel for an even larger fire. Recessions are the economy's forest fires; while painful, they seem to be necessary. Rather than compensating for dips in the economy, prepare for them as opportunities to rid your company of excess and develop your organization's resilience. When the fire is out, discover the room you now have for new things to grow - new ideas, new strategies, and new opportunities.


Create a Social Platform

More and more companies are introducing social networking tools to help employees connect. However, these should not be considered "work versions" of Facebook or Twitter. These platforms are intended to support your work, not give you a place to post pictures of your poodle. Here are three ways to make good use of these tools to advance your work:


Establish Your Relevance

Many companies' forays into social media yield nothing more than wasted time and effort. Before you establish a company Twitter account or start a Facebook page, step back and think about what messages will be relevant to your customers or potential customers. If your brand and your communications aren't useful or interesting to them, you might as well be tweeting into a black hole. Start by understanding the conversations about your brand that are already happening. Then craft messages accordingly. Before sending anything out, ask yourself: What value does this message carry for our customers? What action are we hoping to inspire? If you don't have a sharp answer to these questions, it's time to return to the drawing board.


Invest Wisely in Social Media

Invest up front to grow your social ecosystem and regularly feed it new ideas, insights, and content. Whether an internal wiki, a Twitter account, or a blog, all social media initiatives require careful monitoring and management to capture value. Social media that aren't well tended risk lack of adoption and participation, and become anything but social.


Tell Your Story

What's your company's story? What makes it unique, and how does it positively affect people's lives? If your company is not getting its story out to customers in a consistent, thorough way, it's losing out on a chance to distinguish itself from rivals. And in today's dire economy, that can be fatal.

Use the latest technology to spread the word. If your company serves businesses, make sure your marketing message can be consumed via Black-Berry. If it serves consumers, be certain to put an application in the Apple App Store. Creating consistent and coordinated touch points will broadcast your company's story most effectively - and engage your customers.


Define Your Purpose

Great companies have a single purpose that drives them toward success. That purpose is simple, straightforward, and can be stated in one sentence. For example, Google's is, "We organize the world's information and make it universally accessible and useful." ING Direct's is, "We lead Americans back to savings." Your stated purpose should not be a tagline but a single idea that defines your company's reason for existing. Discover what your company is best at and put it into a sentence. Don't settle for being middle of the road, but strive to be the most responsive, most colorful, or most focused. Then, make sure that everyone in your company knows that sentence and uses it to be successful.


Find Your Company's Inner Self

Sometimes the economy forces companies to take a hard look at what they do. Some will need to reinvent themselves to survive. Here are three tips for finding your company's inner self and developing a plan for recovery:


Don't Control the Customer Experience

Whether or not you're aware of it, every interaction your company has with its customers contributes to their larger experience with your organization. Perhaps your company knows this and carefully and thoughtfully crafts each experience in hopes of influencing opinions. But, despite calculated efforts, customers will not always perceive your company as you wish. People don't behave or react exactly how you expect they will, but don't give up because of this unpredictability. Accept it as part of the challenge and frequently monitor what customers are experiencing. By getting their input and feedback, or better yet, observing them in real time, you can adjust efforts accordingly. Perfect control is not necessary to influence their opinions. Continue to aim for the ideal and modify as needed.


Externalize Your Focus

Organizations that are too inwardly focused often miss important happenings and opportunities in the market. Use these three ways to get your people to look outward for customer insights, competitor moves, and market changes:


Help Boost Your Company's Online Sales

Disappointed by your company's online sales? You're not alone. The problem isn't that Web consumers are cheap or disloyal. It's that most companies aren't exploiting what online shoppers really want: engagement.

You can engage your firm's Web site visitors by giving them information on products and services related to your core offerings and brand. Porsche, for instance, uses the Web to offer adventure tours and travel information, reinforcing its image of passion and high performance.

Learn what customers are interested in by offering them a list of topics and asking them to vote on their favorites. Use their responses to decide which attributes (wealth, attractiveness, exclusivity) you want customers to associate with your company's brand. Then provide supplementary information that helps them make those associations.

 
Energize Your Online Customers

Competing for your customers' attention online can be tough, especially when you're up against dancing banner ads and all of the daily e-mails customers get. Here are three tips to cut through the clutter and capture your customers' attention in this crowded space:


Look for Customer Motivation

While knowing how your customers break down into measurable categories is helpful, typical demographics don't tell you much, if anything, about how your customers behave. To truly understand their motivations and ultimately why they do or don't buy your products, ask customers about their purchase experiences. With the purchase as the "end goal," what steps do your customers take to achieve that goal? What is their thought process as they take each step? What obstacles are in their way?

Understanding their answers will help you create and market products that your customers - not their demographic category - truly want.


Use Customer Passions to Grow Sales

Have you ever loved a product or service so much that you couldn't wait to tell everyone you know about it? All over the Web, people's passion for products has led them to share their love via You-Tube videos, blog posts, and Facebook groups. These "natural" spokespeople have created valuable buzz and initiated sales growth - all for free. Find your most devout customers and encourage them to talk about your products in their online forums. Ask them to rave on their blogs or create Facebook groups in support of your product. Thoroughly search the Web to see if natural spokespeople are already singing your product's praises. If so, harness that passion for free.


Improve Customer Service

Advances in technology and pressure to cut costs have changed the customer service experience. Companies now push far more function and responsibility to the consumer. Here are three ways to support and involve your customers in this new paradigm:


Create a Seamless Process

For companies that care about the customer experience (and who doesn't?), integration is a must. Choreograph all your customer touch points so customers have a seamless experience, whether they walk in your store, reach your call center, or use your Web site. Be sure the systems and processes that support this coordination are in sync. Often, companies have channel-specific silos that are culturally and logistically at odds. Create incentives that encourage your people to coordinate across those channels. Look out for those who are barriers to a harmonized customer experience. If they can't learn to coordinate, it may be time for them to make room for their integration-minded colleagues.


Move Beyond Demographics

Traditional demographic information, such as gender and age, is only so useful when getting to know your customers. Psychographic information reveals far more about customers' preferences and purchasing habits. If you understand how your customers interact with the world and what they value most, you are far more likely to be able to give them what they want. Ask them questions geared at their personalities and preferences. Use association-based questions, such as, "If you were a car, what kind of car would you be?" The answers will help you better profile your customers so you understand which products they want and how to market them.


Appeal to Their Emotions

The recession created unprecedented consumer anxiety. Consumers don't trust companies to stay around or to do the right thing. This means you need to tap into your customers' emotional sides. First, understand what makes them anxious. That anxiety may be distrust of your product or concern over their family and community. Then, craft a simple, emotional message that directly addresses that anxiety. For example, at a time when many consumers feel financially unstable, one insurance company created a Web site explaining that because it is owned by its policyholders, it's more likely to keep its promises.


Win Their Hearts

Customers are far more likely to purchase a product or service if they feel valued by the person selling it. Underappreciated customers will look elsewhere to make their purchase. Reach out to your customers and make sure they know how important they are to you. Give them the opportunity to meet as many of your staff as possible, all the way up to the CEO. Thank them for their business and ask them to tell you about their company. When you create an emotional connection with them, they are more open to hearing what you have to offer and much more inclined to purchase. The connection needs to be genuine, however; your overtures shouldn't be phony or insincere.


Speak Effectively

Successfully communicating with customers is the foundation for all sales. Here are two tactics that will increase the likelihood your customers hear what you have to say:


Use Words, Not Numbers

When it comes to customer data, many believe that multiple-choice surveys across large samples that can be statistically analyzed yield the most rigorous research. This type of analysis, however, only gives you a shallow understanding of your customers. To get more nuanced information, use qualitative methods to discover what your customers think about your products and services. Qualitative techniques, such as focus groups or open-ended questionnaires, let you delve deeper into the relationship between your firm and those who buy or use your products. They also allow your customers to express their opinions using their own words, not yours.


Handle Customer Complaints

All organizations depend on customer feedback to make their businesses better and increase customer satisfaction. Yet customer complaints take up an inordinate amount of time and money, and the complainer doesn't often get what he wants. Here are three tips for expediting the complaint process and keeping customers happy:


Involve Customers in Product Creation

The best way to get your customers excited by your product or service is to involve them in creating it. Instead of offering them what you think they need, ask them to help you design what they want. If you are a consultant, design the project with your clients, not for them. Leverage their deep knowledge about the company culture and personality. If you are in the business of selling products, hold an online contest to bring customer design ideas to the table. Customers who have a stake in the development process are far more likely to feel pride of ownership and be happy with the end product.


Develop Services Your Customers Want

Creating services that captivate consumers and generate profits is tough - thanks to the abundance of offerings, vendors, and channels. (Consider the options available for someone who wants to see a movie.)

To stand above the crowd, don't start with technology. You'll risk creating services that are too far ahead of customers' priorities, too cumbersome for people to use, or too expensive to produce profitably.

Instead, begin with customers' needs - both those they're aware of and those they don't know they have. To uncover these needs, host interactive online forums with sophisticated users who can illuminate what other users may want to do in the coming years. Analyze leading-edge consumer activities in international markets. Take time to research product investments being made in industries related to your service offering.


Simplify

Today's consumers reward simplicity. They want direct connection and streamlined design. Find unnecessary complexity in your organization: Is it in your product offerings, your processes, your services, or all of the above? Do you offer too many product variations? (GM has forty-seven brands of cars.) Or do you have costly functions that need to be better integrated? (Seagate Technology had the highest R&D costs in the industry after accumulating and not integrating acquisitions.) Find ways to cut the clutter in your business. Serve your customers how they want to be served - simply.

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